1. Introduction

At Kaira Digital Group, LLC ("Kaira," "we," "our," or "us"), our relationships with suppliers and vendors are integral to our success. This Supplier Policy sets forth the expectations and standards for all suppliers who contribute to our operations, ensuring alignment with ethical practices, quality standards, and legal compliance globally.

By partnering with Kaira, suppliers agree to adhere to the principles outlined in this policy and applicable international laws and standards.

2. Scope of the Policy

This policy applies to all third-party suppliers, vendors, contractors, and service providers globally who deliver goods or services to Kaira. It ensures consistent standards across all regions of operation, addressing both legal obligations and business ethics.

3. Supplier Requirements

3.1 Ethical Conduct

Suppliers must:

- Conduct their business with honesty, integrity, and transparency.
- Comply with all applicable local, national, and international laws, including but not limited to anti-bribery and anti-corruption laws.
- Avoid practices that constitute conflicts of interest, fraud, or unfair competition.

3.2 Labor and Human Rights

Suppliers are required to:

- Uphold the fundamental rights of workers by prohibiting forced labor, child labor, and any form of workplace discrimination.
- Provide safe, fair, and humane working conditions.
- Comply with labor laws, including wages, working hours, and benefits, in their jurisdiction.

3.3 Quality and Delivery Standards

Suppliers must:

- Consistently meet the quality, quantity, and delivery standards agreed upon in their contracts.
- Notify Kaira promptly in the event of any delays, disruptions, or quality issues.

3.4 Environmental Sustainability

We expect suppliers to:

- Minimize their environmental impact by adopting sustainable practices such as waste reduction, energy efficiency, and responsible sourcing of materials.
- Strive to meet or exceed global environmental standards.

4. Data Protection and Privacy

Suppliers handling personal or sensitive data must:

- Adhere to global data protection laws, including GDPR, CCPA, and similar regulations.
- Implement robust security measures to safeguard data and prevent unauthorized access, breaches, or misuse.
- Immediately notify Kaira of any data-related incidents.

5. Supplier Vetting and Monitoring

All suppliers are subject to an evaluation process before onboarding to ensure compliance with Kaira’s standards, which includes:

- Verification of legal and financial stability.
- Assessment of ethical, environmental, and quality benchmarks.

Kaira will conduct periodic reviews to monitor ongoing compliance and performance. Suppliers are expected to cooperate fully during these evaluations.

6. Reporting and Whistleblowing

Suppliers are encouraged to report any concerns about unethical behavior, non-compliance, or violations of this policy. Reports can be submitted confidentially via the contact information provided below. Kaira ensures a non-retaliatory approach to all whistleblowers.

7. Consequences of Non-Compliance

Failure to comply with the requirements outlined in this policy may result in corrective action, suspension, or termination of the supplier relationship. Kaira reserves the right to take further legal action if necessary.

8. Contact Information

For supplier-related inquiries, reporting issues, or policy clarifications, please contact:

📧 Email : contact@kaira.group

📍 Legal Address : A Registered Agent, Inc. 8 The Green STE A Kent County, Dover, DE, 19901, United States

📍 Principal Place of Business : Balatçık Mahallesi 8952 Sokak No: 1 Daire: 4 35620 Çiğli/İzmir, Türkiye

9. Acceptance of Policy

By entering into a partnership with Kaira, suppliers acknowledge and agree to comply with this Supplier Policy and all applicable laws and regulations.